Edit an employee profile in HR

For more information on finding employees, see Find an employee in HR.

Editing an Employee Profile

Each employee has a profile which contains all the HR data about the employee. You can also select Employee admin to change their settings, roles etc.

Above the user’s name and profile picture, a series of tabs let you record information about the user. When you select a tab, further tabs will appear in the area below. All these tabs will have the following sub-tabs:

• Within the Audit tab, you can view all the changes that have been made to the employee’s record. It is read only.

• Within the Records tab, you can view, create, or upload additional information about the employee. See Create an employee record from a template.

To change which fields are available in an employee’s profile, see Set up categories and fields.

Personal tab

• Within the Personal details tab, you will find:

  • Personal details including names, addresses, contact numbers, and an “About me” bio.

  • Additional information including gender, pronouns, nationality, NI number, ethnicity and languages.

  • Medical history

• Within the Contacts tab, you can access information about dependents, next-of-kin, and emergency contacts.

• Within the Bank details / Payment details tab, select whether the user is to be paid by cash, cheque, or by entering their banking details (sort code and account number).

  • If your organisation is configured for it, you can also set up international payments by filling in all the relevant fields, which will vary depending on the country and bank. However, the IBAN, Bank country, Bank name, and Transfer charges fields are all mandatory.

Note: If you would your organisation to be able pay employees with international bank accounts, speak to support or your payroll team.