Ways to submit expenses

Capture Expense gives you several ways to submit your receipts to fit with how you work best. While you can still add receipts from the app or web versions of Capture Expense, you can also add them without even needing to log into Capture Expense, by sending them through email, What’s App, or Teams.

You can add a receipt at any point before submitting an expense for approval.

Desktop

If your receipt is stored on your computer, you can click Scan to locate and upload it. If you have a scanner attached to your PC, you can also scan receipts this way. See Raise draft expense claims.

Mobile App

You can upload receipts stored on your mobile phone or use your phone camera to take photos of receipts, then upload them and submit expenses. See Capture Expense app.

Email

You can submit your receipts via email. See Email receipts.

What’s App:

1. When you’re logged in to Capture Expense, click your initials at the top-right.

2. Either scan the QR code, or text join + the code shown to +44 (0)7488894683

   2. Doing this will associate your phone number with your organisation’s Capture Expense account.

3. You will receive a welcome message. You can now:

   2. Send photos of your receipts

   3. Log mileage claims

   4. Submit your claims

4. Once connected, you can also type and send Help for more information.

Teams

If your organisation has set up the integration, you can also submit expenses via Teams.