Capture Expense supports Enhanced Revenue Reporting for Irish Revenue compliance. The following settings are available to help you meet these requirements.
Mileage
By default, Capture Expense calculates mileage using the quickest route. To use the shortest route instead, go to Setup > Settings and enable Use shortest route instead of quickest for distance calculations.
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Cumulative mileage bands
Capture Expense calculates cumulative mileage when a draft claim is created. To ensure the correct mileage band is applied at the point of submission, go to Setup > Settings and enable Recalculate mileage rates on submission.
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PPS numbers
To record a user's PPS number, go to Setup > People, select the user, click Edit, scroll down to the Personal Identifier field, and enter the number.
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Revenue reporting categories
To ensure expense claims are submitted under the category labels recognised by the Enhanced Revenue Report, go to Setup > Categories, select a category, and scroll down to the Revenue Reporting Category field. Select the relevant label from the dropdown, then click Save. Repeat this for every category required for Enhanced Revenue Reporting.
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Exporting the Enhanced Revenue Report
When a category has Enable Subsistence Rates or a Revenue Reporting Category selected, an additional Enhanced Revenue Report (Irish Revenue) tab appears in the Accounting menu.
The Export tab displays all expense claims.
The Enhanced Revenue Report (Irish Revenue) tab displays only the claims that need to be reported to Revenue. These can be exported as a JSON file, ready to upload directly to the Revenue website.
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