If you’re unfamiliar with any of the terminology found in the Time feature of Cintra People HR, use the glossary below.
There are also separate glossaries for Glossary of key terminology and Goals.
Term | Definition |
|---|---|
Activity | A unit of tracked work associated with a Customer, Project, and/or Task. Activities can be recorded in real time using the timer or added retrospectively. Each activity can optionally include a description and be marked as billable or non-billable. |
Billable | A flag that can be applied to an activity to indicate whether the time spent should be charged to a customer. Availability of this option depends on your configuration. |
Clock in / out | The feature that allows employees to record when they start and finish working, and when they take breaks. Clock in/out data is used to automatically populate Timesheets. |
Customer | An external client or account that Projects and Activities can be associated with. Customers are configured by a Project Admin and can be imported via CSV or through the Xero integration. |
Office Location | A named working location that employees can plan and record attendance against. Office Locations can have an address, optional Zones, and a capacity limit. Used to support hybrid working and attendance management. |
Project | A configurable unit of work that employees can track time against. Projects can be linked to a Customer and broken down into Tasks. Project Managers and Project Admins control access and configuration. |
Project Admin | A role with full edit access to all Projects, Customers, Tasks, and Project Roles. Assigned to the account owner by default; additional Project Admins can be added via Roles & Access. |
Project Log | A view that allows employees to add or review activities retrospectively across a week, entering time spent on each Project, Customer, and Task per day. |
Project Manager | A role with edit access to the specific Projects they are assigned to. Project Managers are added via Roles & Access and then assigned within individual Project settings. |
Project Role | A classification assigned to an employee within a Project that determines their billing rate, cost rate, and contribution to Project Actuals. Used to calculate costings, estimates, and actuals for a Project. |
Quick Add | A shortcut for logging activities based on recently used or most-used Projects, Customers, and Tasks. Reduces the steps needed to record time by pre-populating activity details. |
Task | A discrete piece of work within a Project that employees can track time against. Tasks are configured by a Project Admin. |
Timesheet | A weekly record of an employee's working hours, populated automatically from Clock in/out and activity data. Timesheets display insights comparing hours worked against hours planned, and sync with Leave and Sickness requests. They can be submitted for manager approval and exported. |
Today Page | The main working view in the Time module, showing the current day's clock in/out status and activity tracking. Employees can start the timer, add activities, and view their day details from here. |
Working Rota | The configured working pattern within a Work Profile that defines an employee's expected daily and weekly hours, including break times. Used by the Time module to calculate the difference between planned and actual hours on a Timesheet. |
Zone | A named area within an Office Location, such as a floor or room, that can have its own capacity and alert threshold. Employees can book into Zones to support desk or space management. |