HiBob integration: Field mapping

Data only flows one way, from HiBob to Cintra People Payroll. This article lists every HiBob field the integration reads and where it ends up in payroll. Anything not listed here is never requested from HiBob.

Employee details

Updated by the main sync, either when you click Sync now or overnight.

Identity

HiBob field	Cintra People field	Notes
Employee ID	Employment ID	Must match the employee's ID in Cintra People.
Cintra payroll name (custom field)	–	Decides which payroll the employee belongs to, but isn't stored. No payroll excludes the employee.

Personal details

HiBob field	Cintra People field	Notes
Title	Title
First name	First name	Mandatory
Middle name	Middle name
Surname	Surname	Mandatory
Display name	Known as
Date of birth	Date of birth	Mandatory
Legal gender	Gender	Mandatory
Family status	Marital status
Nationality	Nationality
NI number	NI number

Contact and address

HiBob field	Cintra People field	Notes
Email	Email	Mandatory
Address line 1	Address line 1	Mandatory
Address line 2	Address line 2	Mandatory
City	Address line 3
County	Address line 4
Country	Country
Postcode	Postcode	Mandatory

Employment

HiBob field	Cintra People field	Notes
Start date	Start date	Mandatory
Original start date	Continuous service date
Termination date	Date left
IR35 contractor	IR35 off-payroll worker

Working hours and pattern

HiBob field	Cintra People field	Notes
Weekly hours	Contracted weekly hours
FTE	FTE
Working pattern	Work pattern	Matched by name. The pattern must already exist in Cintra People.
Working pattern effective date	Work pattern effective date

Bank details

Bank details come from the employee's primary bank account in HiBob. When an employee changes their primary account, HiBob can hold more than one row for it, and the effective date decides which row comes into payroll. Only one set of bank details can come into payroll, so the integration doesn't support employees being paid into more than one account at the same time.

HiBob field	Cintra People field	Notes
Sort code (custom field)	Sort code	Mandatory
Account number	Account number	Mandatory
Roll number (custom field)	Payment account reference
Effective date (custom field)	–	Decides which row of bank details to use when there's more than one.

The payment method is set automatically: Transfer for valid bank details, or Cheque for placeholder details. If the employee has no bank account in HiBob, their existing payment details are removed from payroll.

Cost centre

HiBob field	Cintra People field	Notes
Cost centre	Cost Department	Other cost parts can also come from HiBob if Cintra configures them. Any that don't are left blank, or set to 0 if they're mandatory.

Cintra configures which cost parts come from HiBob for each customer. Each cost part needs its own custom field in HiBob.

Company sick pay

HiBob field	Cintra People field	Notes
Sick pay policy name	Occupational sick scheme
Policy effective date	Membership start
Policy end date	Membership end

Fixed payments

Updated by the main sync, either when you click Sync now or overnight.

Salary

HiBob field	Cintra People field	Notes
Base salary	Annual salary on the Salary heading	Monthly and weekly amounts are converted to annual.
Effective date	From date
End effective date	To date

Ongoing payments (entitlements)

HiBob field	Cintra People field	Notes
Entitlement type	Payment heading
Amount	Rate per period
Effective date	From date
End date	To date

Ongoing deductions

HiBob field	Cintra People field	Notes
Deduction type	Deduction heading
Amount	Amount
Effective date	From date
End effective date	To date

One-off payments and deductions

Updated when you click Import from HiBob on the payroll.

One-off payments (HiBob Actual Payments)

HiBob field	Cintra People field	Notes
Pay type	Payment heading
Amount	Amount
Units	Units
Rate	Rate	Replaces the rate held against the payment heading in Cintra People.
Pay date	From date and To date	Must fall in the current pay period.
Reason	Notes

One-off deductions

These are deductions whose heading is set up as an ad hoc deduction in Cintra People.

HiBob field	Cintra People field	Notes
Deduction type	Deduction heading
Amount	Amount
Effective date	From date	Must fall in the current pay period.
End effective date	To date	Must fall in the current pay period.
Reason	Notes

Pensions

Updated by the main sync, from the custom Pension section in HiBob.

HiBob field	Cintra People field	Notes
Scheme Contribution Name	Pension scheme
Pension Effective date	Contribution start date
Pension End date	Contribution end date
Type of Contributions	Percentage or amount
Employee Contribution	Employee contribution
Employer Contribution	Employer contribution
Use Default Employee Contribution	–	Optional
Use Default Employer Contribution	–	Optional

Absences

Updated by the main sync, either when you click Sync now or overnight.

HiBob field	Cintra People field	Notes
Time off policy type	Attendance category	Policy types without a mapping aren't imported.
Start date and end date	From date and To date
Duration	Number of days
First-day and last-day portion	First-day and last-day length	Morning, afternoon or all day

Absences recorded in hours or minutes aren't imported.

Not updated by the integration

Keep these up to date directly in Cintra People:

Job titles
Holiday pay entitlement
Tax and HMRC starter details (tax code, NI category, starter declaration, student loans and W1/M1)
Mobile phone, second email and leaving reason
Work pattern setup. The integration assigns existing patterns, but doesn't create or change them.
Custom work patterns at employee level
Cost parts that aren't configured to come from HiBob, which default to 0 or blank
Pension scheme leaving and opt-out
Parental leave policy. The absence is recorded, but the policy isn't applied.

Nothing is sent back to HiBob, including auto-enrolment outcomes and payslips.