You can allow a user to enter expenses on behalf of another user. This can be configured by an administrator, or by the user themselves via their preferences.
Note: Entering expenses on behalf of another user does not delegate approval responsibilities.
Administrator: assign on-behalf-of permissions
Go to Setup > People.
Select the checkbox next to the user you want to grant on-behalf-of permission to.
Click Edit.
Scroll down to the Enter on behalf field, start typing the name of the user, then select their name from the list.
Repeat step 4 for each user you wish to give the permission to, then click Save.
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User: assign on-behalf-of permissions
Users can set this up in the Users that can enter expenses on your behalf field in their preferences.
See XX.
Entering expenses on behalf of another user
Once configured, the permitted user will see a toggle in the top-right corner of the screen allowing them to switch between their own account and the accounts they manage.