Use this to add a single one-off payment or deduction for an individual employee in the current period. As well as cash amounts (e.g. a bonus), you can also enter hours to be paid here, (e.g. overtime hours).
If you enter hours, Cintra People applies the relevant rate to calculate the payment amount.
If you enter a cash amount directly, no rate is applied.
You can only add a one-off payment or deduction for the current period. However, the From and To date fields let you record the period the payment or deduction relates to, rather than the date it will actually be paid.
Implications for gender pay gap reporting
Entering accurate dates is particularly important for annual bonuses. If an annual bonus falls within the gender pay gap snapshot period, Cintra People uses the date range to pro-rata the bonus correctly across the full year. Without dates, the system treats the bonus as relating to a single pay period and calculates a higher rate of pay accordingly, which can skew gender pay gap reporting.
Adding a one-off payment or deduction
Open a payroll and select the One-off payments & deductions tile.
Select Add One-off Payments & Deductions.
Select Add.
Find the employee and click Select next to their name.
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Select a Heading from the dropdown. This determines whether the entry is a payment or deduction.
Deduction headings should still be entered as a positive value, unless you want to refund money to the employee.
Enter the From and To dates. If the payment relates to a previous period, enter the actual dates so that the correct rates are applied.
Enter the Amount. Enter deductions as a negative value.
To assign the payment to a different cost centre, enable Change Employee Cost Centre and update as required.
The fields that will display will be specific to your organisation.
Add any Notes if needed.
Select Add Payment.
Once you’ve finished adding or importing payments and deductions, select Recalculate from the banner at the top of the payroll to update your estimated totals.