Payroll screen overview

When you open a payroll, the payroll name and current period are shown at the top of the page.

Use the arrows on either side of the period to navigate to a previous period. You cannot navigate beyond the current period, and you can click the green icon to return to the current period.

Select Go back to return to the payrolls list.

Payroll summary and payment history

Three buttons are available at the top right of the page:

• Payroll Summary: This button opens the Payroll Summary Dashboard.

• Payment History: A screen will display any payments that have been made for the selected period.

• Submit: submits the payroll to your bureau for processing. See Understanding the payroll cycle.

Group status

Not currently implemented in Cintra People Payroll.

Payroll status

The status pipeline at the top of the page shows where the payroll is in its current cycle, with completed stages highlighted in green. For more information, see Understanding the payroll cycle.

Recalculate

If changes have been made to the payroll, a banner will prompt you to recalculate. Select Recalculate to update your estimated totals. This takes a few seconds, after which a confirmation message is displayed. The banner reappears if further changes are made.

Summary tiles

Five tiles across the middle of the page summarise key payroll figures for the current period. Each tile shows the percentage change from the previous period.

Hover over any icon to view the previous period’s value, and select any tile to change the view below, and you can download any view as a .csv file. Only employees that match any keyword or filters that you’ve chosen will be appear in the .csv file.

• Gross pay: The total gross pay for the period. This tile is selected by default. Use the dropdown to switch between net pay and total cost views.

  • A warning icon may appear on this tile, e.g. if a significant change has yet to be reconciled with pay values. Hover over the icon to find out more.

  • Selecting this tile displays all the employees in the current period. See Employees below.

• New starters / Leavers: the number of new starters / leavers for the selected period. See New starters / Leavers below.

• One-off payments & deductions: The total amount of payments and deductions for the current period. See One-off payments and deductions below.  

• Salary & allowances: The total of all the gross amounts paid to employees this payroll. See Salary and allowances below.

Employees

With the Gross pay / Net pay / Total cost tile selected, the area at the bottom will display a list of employees in the selected payroll period. It shows each employee's gross pay, net pay, net variance, total cost, and position for the current period. Select Selected period or All time to toggle the view.

Employee pay details

To view more information about the employee’s pay for the selected period, click their menu icon and then select View pay details.

You can download an employee’s payslip as a PDF document

New starters / Leavers

New starters displays employees who have started this period, showing each employee's employment ID, name, start date, and HMRC checklist status. Hover over the HMRC checklist indicator to see a warning if the checklist has not been completed.

Leavers displays employees who have left / are leaving this period, showing each employee's employment ID, name, net last pay, leaving date, leaving reason, and position.

Note: Only leavers who are leaving in the current period will be listed in the Leavers tile. However, in the full list of employers, a label is shown beside all employees who have left the organisation.

One-off payments and deductions

Displays one-off payments and deductions. Two tabs are available:

• Current period: payments and deductions applied in the current period.

• Import history: previously imported payments and deductions.

For information on adding these, see the articles in the One-off payments & deductions category.

Salary & allowances

Displays salary and allowance records for the period, with a separate row for each salary or allowance paid to an employee.  Click Advanced view to open the Salary and allowances detailed report.

For more information on assigning salary and allowances, see Add and remove employees > Complete employee setup in Payroll.