Guide to managing employees in HR and Payroll

Currently, adding a new employee involves adding information into both the HR and Payroll tabs of Cintra People. This article explains what information you need to add and in what order. It also explains where to make changes when editing an employee.

Where to edit employee information

While employee data can be viewed in both HR and Payroll, you will only be able to edit this information in HR or Payroll, depending on the type of data.

The following table explains which areas of an employee’s data are edited in HR, and which areas are edited in Payroll. As a general use, you should try to edit employee information in HR.

Remember!
As Cintra People evolves and new functionality is added, additional features may be added to the table below, or items may move from one area to another. Bookmark and refer to this page to ensure you are looking at the latest information.

Which data do you want to edit?	Which module?	Where to edit the employee’s data	Help link
Personal details, including name, title, date of birth.	HR	HR > Profile > Personal > Personal Details	Edit an employee profile
Address details	HR	HR > Profile > Personal > Personal Details	Edit an employee profile
Payment details	HR	HR > Profile > Personal > Payment Details	Edit an employee profile
Work patterns	HR	HR > Employee Admin > Main Details	Assign work patterns to employees
Leave profile (formerly work profile)	HR	HR > Employee Admin > Main Details	Changing an employee’s leave profile
Employment details, including employment type, start / end date, and job history.	HR	HR > Employee Admin > Employment	Edit an employee profile
Record staff as a re-joiner or leaver	HR	HR > Employee Admin > Employment	Process leavers (offboarding) Archived employees
Pay Point / Payroll	HR	HR > Employee Admin > Payroll Payroll > Employee > Employment & Position	This information is read only once set up.
Salary, rates, and pay grades.	HR	HR > Profile > Employment > Salary	Edit an employee profile
Benefits	HR and Payroll	For general recording of benefits (that don’t affect payroll), you can add these to the employee’s profile in HR > Employment > Benefits For benefits which affect a user’s pay, you must add these to the employee’s record in Payroll > Benefits.	Edit an employee profile Benefits: Where to enter each type of benefit
Pensions	Payroll	Payroll > Pension membership	Pension membership
Costing details	Payroll	Payroll > Costing details	Costing details
HMRC starter checklist / student loans	Payroll	Payroll > HMRC starter checklist	HMRC starter checklist
Deductions and loans	Payroll	Payroll > Deductions & Loans	Deductions and loans
Statutory deductions (tax, NI, student loans, court orders)	Payroll	Payroll > Statutory Deductions	Tax National insurance Student loans Court orders