Throughout Cintra People, you will see references to both employees AND users. However, there is an important distinction between the two.
Employees vs users
An employee is a person record in Cintra People. It’s used to store salary, holidays, and other personal details.
A user is an account in Cintra People. Whether the user is an admin, or only viewing their payslip and booking holidays, they will require an account.
Creating an employee
All employees are created in the HR module and are then visible across both HR and payroll.
ALL employees must be assigned to a payroll. Therefore, if you want to add any employees that you don’t want to add to a real payroll, you will have to assign them to a “dummy” payroll.
Creating a user
To create an HR user (e.g. an admin or an HR manager), you must first add them as an employee, then assign them HR permissions. See Managing employee access to Cintra People HR.
To create a Payroll user (e.g. a payroll manager) from an employee, you must create the employee in HR, then assign them payroll permissions. See Manage payroll access for HR employees.
You can also create a Payroll user directly (without adding them as an employee). See Manage Payroll users directly.