There are two ways to assign salary or allowances (e.g. a meal allowance or overtime rate) to an existing employee.
For individual employees, you can edit their employee record. See Find and edit an employee in HR.
If you have many employees to update, you can import them using a template.
Accessing the Salary & Allowances import screen
In the Payroll tab, open a payroll.
Select the Salary & allowances tile.
A list of existing salaries and allowances assigned to the current payroll are displayed, with the gross total and difference shown in the tile above.
Importing salary and allowances
Select the Add Salary & Allowances button.
Select Download Template.
Upload the saved template in the area below. See also validation errors.
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Completing and uploading the salary and allowance template
Open the downloaded template in Excel or other spreadsheet program.
You may have to select Enable Editing to make changes.
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For each salary or allowance, you must add information for each column into a new row.
When you select any cell, a tooltip provides more information about any validation rules:
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Add information into the following columns:
Employment ID, First Name, Surname.
From Date / To Date: In the format 17-Oct-2026. To Date is not mandatory if the salary / allowance is ongoing.
Addition Heading: Select from the drop-down list. This list is maintained in Cintra iQ. The Addition Heading you enter will determine whether you should enter an annual amount or rate, and whether you can inherit standard amount.
Annual Amount: For / annum addition headings, enter the annual figure in the format 123.45. Leave blank for rate-based headings.
Rate / Period Amount: Always required. For rate-based headings (e.g. / hour), enter the rate in the format 123.45. For / annum headings, enter 0 if no rate applies.
Inherit Standard Amount: Enter Y to use the default amount configured in Cintra iQ, instead of entering a figure manually. Not available for all addition headings.
When uploading, if there are any errors, select Cancel Import, fix the errors, then upload again. See Validation errors.
If there are no errors, a summary of the validate rows will be displayed. Click Complete Import to finish.
Click Recalculate to recalculate the payroll.
Validation errors
When you upload your completed checklist, the system will check that all data is correct and valid. You must fix any problems before completing the upload. Common errors / solutions include:
Problem | Solution |
|---|---|
Field name is required | Enter valid data into the field |
From date must not be earlier than existing payment period | Ensure that the From Date falls within the current payroll period |
Addition Heading Field is not valid for inheriting standard amount | Select another Additional Heading field or select N instead of Y for the Inherit Standard Amount field. |