How HR and Payroll work together

If you're using the integrated Cintra People solution, employee information is split between HR and Payroll. This article explains which tasks you perform in Payroll, which tasks are done in HR, and where to find help for each.

What you do in HR

You should perform the following tasks in the HR tab:

Creating employees: All new employees are created in HR, where they are also assigned to a payroll. You cannot create employees directly in Payroll.
Managing personal details: Employee names, addresses, dates of birth, and contact information.
Manage salary: Including rates and allowances.
Managing employment details: Job titles, start dates, employment types, and job history.
Setting working patterns: Contracted hours, working days, and FTE.
Managing organisational structure: Teams, departments, and locations.
Managing leave: Holiday requests, absence tracking, and leave balances.

What you do in Payroll

You should perform the following tasks in the Payroll tab:

Processing payroll: Run payrolls, perform calculations, add one-off payments and deductions
Managing pay-specific employee details: Add or edit pensions, benefits, statutory deductions, costing details, and HMRC starter checklists for individual employees. See Edit employee payroll details.
Running payroll reports: View payroll summaries and run detailed reports on costs and payments. See Reporting.
Reviewing and authorising payments: See Payments.

Quick reference: Where to edit employee information

As a general rule, most employee information can only be edited in the HR tab, unless it relates directly to a payroll.

Which data do you want to edit?	Which module?	Where to edit the employee’s data	Help link
Personal details, including name, title, date of birth.	HR	HR > Profile > Personal > Personal Details	Edit an employee profile
Address details	HR	HR > Profile > Personal > Personal Details	Edit an employee profile
Payment details	HR	HR > Profile > Personal > Payment Details	Edit an employee profile
Work patterns	HR	HR > Employee Admin > Main Details	Assign work patterns to employees
Leave profile (formerly work profile)	HR	HR > Employee Admin > Main Details	Changing an employee’s leave profile
Employment details, including employment type, start / end date, and job history.	HR	HR > Employee Admin > Employment	Edit an employee profile
Record staff as a re-joiner or leaver	HR	HR > Employee Admin > Employment	Process leavers (offboarding) Archived employees
Pay Point / Payroll	HR	HR > Employee Admin > Payroll Payroll > Employee > Employment & Position	This information is read only once set up.
Salary, rates, and pay grades.	HR	HR > Profile > Employment > Salary	Edit an employee profile
Benefits	HR and Payroll	For general recording of benefits (that don’t affect payroll), you can add these to the employee’s profile in HR > Employment > Benefits For benefits which affect a user’s pay, you must add these to the employee’s record in Payroll > Benefits.	Edit an employee profile Benefits: Where to enter each type of benefit
Pensions	Payroll	Payroll > Pension membership	Pension membership
Costing details	Payroll	Payroll > Costing details	Costing details
HMRC starter checklist / student loans	Payroll	Payroll > HMRC starter checklist	HMRC starter checklist
Deductions and loans	Payroll	Payroll > Deductions & Loans	Deductions and loans
Statutory deductions (tax, NI, student loans, court orders)	Payroll	Payroll > Statutory Deductions	Tax National insurance Student loans Court orders